Privacy policy

We take the protection of your privacy very seriously. Any personal data you provide through this website and/or entry form will be treated with the utmost care and will only be used in accordance with the individual's privacy. We make every effort to protect your data against unauthorized access, loss or theft, but cannot guarantee absolute security.

General

The Privacy Policy applies to the website chudartz.com and chudartz-collectibles.com (hereinafter referred to as the 'website') managed by ChudartZ with registered office at Wilgenlaan 35 in 8210 Loppem, Belgium under the CBE number 1014.404.917 (hereinafter referred to as, 'we' or 'us').

The website was created to inform the public and visitors (hereinafter referred to as "Visitors" or "You") about products and services offered by ChudartZ.

ChudartZ is responsible for the processing of data and in this role takes care of every collection and use of your personal data that it obtains from or through the website.

The Privacy Policy describes the different elements of your personal data that will be collected, the purposes for which they are collected, any exchange of this data with third parties, your rights as a data subject and the measures taken to protect your personal data. Please note that this Privacy Policy applies to the data collected through cookies.

Collection of personal data

When you visit the website, ChudartZ will collect the following personal data:

  • Cookies:

    • These are small text files that are placed on your computer, smartphone, or tablet by websites when you visit these websites. They are used to store information about your activities on the website so that your experience can be improved. There are different types of cookies with different functions:

    • Necessary cookies: These are essential for the functioning of a website, such as enabling you to log in or remember items in your shopping cart.
    • Functional cookies: These cookies remember your preferences, such as language settings or login details, to provide you with a more personalized experience.
    • Analytical cookies: They collect information about how visitors use the website, such as which pages are popular. This helps websites to improve the user experience.
    • Advertising and tracking cookies: These are used to track your surfing behavior and show you advertisements that are more relevant to your interests.

    Cookies can be placed both by the website itself (first-party cookies) and by third parties, such as advertisers (third-party cookies). For more information about cookies: www.allaboutcookies.org.

  • Identification:

    • Personal data is only collected when you decide to provide identification data on the website, such as your e-mail address.

Data can only be provided by you on a voluntary basis, e.g. by filling in the contact form or participating in an event. We rely on your consent to process your personal data and, if applicable, e.g. in a list of results and/or participants to publish on our website.

What do we use your personal data for?

We use the personal data provided by you:

  • To inform you about any development related to our products and services
  • To inform you about upcoming events, fairs, or activities of ChudartZ.
  • To process your registration for events and manage your participation.
  • To improve our services by gaining insight into the use of our website.
  • To receive newsletters, promotions, or updates if desired
  • To respond to your enquiry request
  • To evaluate and improve our website
  • To comply with applicable legal requirements and industry standards
  • To conduct research, analysis and monitoring so that we can maintain, protect and improve our services.
  • ...

Please note that we process your data for 2 years from the date it was initially collected. Your data will be kept for a maximum period of ten years for evidence-related purposes. If we process your data for other purposes, you will be informed of this at the time the data is collected by means of a special announcement.

Sharing of personal data

We do not sell or disclose the personal information we have collected to third parties, except as described in this Privacy Policy or as notified to you at the time of collection.

We may share personal data with affiliated entities or with third parties who process data on our behalf. When these service providers, on our behalf, act as data processors, we do not allow them to use or disclose this data in a manner that is not consistent with the cases described in this Privacy Policy. We require these data processors to ensure the privacy and security of the personal data they process on our behalf.

We may also disclose your personal data:

  • where we are required to do so by law or legal process
  • when law enforcement authorities or other government officials require us to do so
  • when we believe that the disclosure of this information is necessary and appropriate to prevent physical integrity or any financial loss, or in connection with an investigation of suspected or actual fraudulent and illegal activity
  • ...

We reserve the right to transfer personal data in the event that we sell part or all of our business or assets. If such a sale occurs, we will take all reasonable steps to induce the transferee to process the personal data provided to us correctly and in a manner consistent with our Privacy Policy.

Exercising your rights

  1. Right of access and correction

    2. In accordance with the Belgian Privacy Act, you can exercise the right of access and correction at any time. This can be done, among other things, by sending a request with a copy of your identity card (passport or other proof of identity) to [email protected] or by sending a letter to ChudartZ, Wilgenlaan 35, 8210 Loppem, Belgium. Please note that cookies can be managed through your web browser.

  2. Right to erasure

    3. You can exercise your right to erasure at any time and in accordance with data protection regulations by sending a request with a copy of your identity card (passport or other proof of identity) to [email protected] or by writing to ChudartZ, Wilgenlaan 35, 8210 Loppem, Belgium. As a result of such a request, ChudartZ will not make any further use of your personal data and will no longer retain this personal data for evidence-related purposes for the provided period of up to ten years.

  3. Right to object

    4. When you visit the website, you will be asked to consent to certain types of data processing. You have the right to withdraw your consent at any time.

    If you no longer wish your data to be processed for direct marketing purposes, you can withdraw your consent at any time. Please send us your objections, with a copy of your identity card (passport or other proof of identity) to [email protected] or by writing a letter to ChudartZ, Wilgenlaan 35 in 8210 Loppem, Belgium.

    Withdrawing your consent will not invalidate the previous processing of data. In addition, a withdrawal of your consent may also have an impact on the smooth further use of the website. ChudartZ cannot provide its services optimally without processing the necessary elements of your personal data.

    If, at any time, you feel that one of your rights has not been respected, you can also file a complaint with the Belgian Privacy Commission (see: www.privacycommission.be/burger)

Protection of your personal data

We have effective technical, organisational and physical safeguards in place to protect your personal data against accidental or unlawful destruction, accidental loss, unauthorised alteration, disclosure or access, against misuse and any other unlawful processing of the personal data in our possession. Although we make every effort to protect your data against unauthorized access, loss or theft, we cannot guarantee absolute security.

Privacy and use of imagery

By participating in a tournament and/or entering an event organized by ChudartZ, you agree that you can be photographed or filmed and that these images can be used for promotional purposes without any compensation. You can indicate at any time if you do not want to be filmed and/or do not want the images to be posted on platforms such as Facebook.

Contact us - see last point of this Privacy Policy.

Transfer of data

Your personal data will not be transferred by us outside the European Union, nor will it be transferred in any other way that is not explained above.

Changes to the Privacy Policy

The Privacy Policy may be amended from time to time as a result of changes in our privacy approach. We will post a prominent notice on our website to notify you of any significant changes to our Privacy Policy, but it is your responsibility to periodically review this Privacy Policy, as well as the disclaimer/terms and conditions, to review the changes.

Contact

If you have any further questions about this Privacy Policy, wish to exercise your rights, or wish to change the information or settings you have provided, please contact us here:

ChudartZ Collectibles
Wilgenlaan 35
8210 Loppem
Belgium
[email protected]
KBO 1014.404.917